Privacy
PRIVACY POLICY STATEMENT
Last updated: April 2021
Who we are
Auchterarder Community Sport & Recreation is a Scottish Charitable Incorporated Organisation (SC048494) based in Auchterarder, Scotland. ACSR is committed to protecting your privacy.
This Privacy Policy explains our data processing practices and your options regarding the ways in which your data is used. If you have any requests concerning your personal information or any queries with regard to our processing please contact us at AuchterarderCSR@gmail.com.
1.0 Use of your information and your preferences
ACSR SCIO will only process (collect, store and use) the information you provide to us in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We are committed to ensuring that the information we collect, and use, is appropriate for the purposes listed below and does not constitute an invasion of your privacy. We are also committed to applying rigorous security measures when managing your data to minimise the risk of unauthorised access or disclosure.
2.0 Consent
By signing up to make a donation, register for our mailing list or provide personal data in any other form, you agree and accept that we may gather, process, store and/or use the personal data submitted in accordance with the terms set below.
If you are under the age of 16, ACSR SCIO will not collect or process your details unless we have also received the consent of an adult who has parental responsibility for you.
You have the right to withdraw your consent at any time unless by doing so you prevent us from delivering the service you have requested. To withdraw consent for the storage and processing of your data, please write to AuchterarderCSR@gmail.com.
3.0 Personal Data Collected
3.1 Identity and contact details of the data processor
Personal data collected by us is processed via Stripe (for online donations) and stored on either Google Drive, Survey Monkey or Mail Chimp and accessed by our Trustees. Google has Survey Monkey and Mail Chimp have signed up to the Privacy Shield - an agreement between the US and the EU Commission relating to the protection of personal data.
3.2 Purposes of processing and legal basis
The principal purpose of collecting your personal data is to provide you with information services. To this end, you agree and accept that we may use your personal data to:
• Contact you in respect of your enquiry
• Contact you in respect of your membership application
• Contact you in respect our provision of service(s) to you
• Contact you in respect of your use of our facility
• Contact you in respect of your donation
• Resolve any problems you may have and improve our service to you
• Comply with our legal and regulatory obligations
We use the personal data submitted to us only in accordance with the applicable data protection legislation. Our employees, contractors and third- party providers are under an obligation to respect your data privacy.
3.3 Marketing
We may send you marketing information by e-mail about products and services which we believe may be of interest to you. However, we will only do so with your prior consent and will always provide the ability to review, change your preferences or unsubscribe with immediate effect. You can also make your request via e-mail to AuchterarderCSR@gmail.com.
3.4 Data we collect
By making a donation, registering for our mailing list or providing personal data in any other form we’ll collect, process and store the information you give us, such as email, first name, last name, postal address, contact telephone numbers, date of birth, payment details (credit / debit cards used on Stripe) and marketing preferences in accordance with purpose and legal basis described above.
We’ll also store a full record of your purchase history of any donations made and we also may store your image (photography / videography) for promotional purposes.
We occasionally receive information about you from third parties, for example if you have been a competition winner or have purchased tickets for one of our events from another ticketing agent.
3.5 Obtaining or changing your details
ACSR SCIO can confirm to you the details of any personal data we hold about you and how it is processed on your request. You may also ask us to correct or delete personal information we hold about you at any time, so long as this information is not required in order to fulfil our service to you.
For more information, request your details or advise us of any changes, please
• Send an email to AuchterarderCSR@gmail.com
We may require that your request be accompanied by a photocopy of proof of identity or authority, such as a driving license or passport.
3.6 Third party disclosures
Your information may be passed to and used by all ACSR SCIO companies. We will only pass your personal data on to third-party service providers contracted to ACSR SCIO for the purpose of providing our service to you. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfil the service they provide you on our behalf. When they no longer need your data to fulfil this service, they will dispose of your details in line with ACSR SCIO procedures.
We will never pass your personal information to anyone else, except where we are required or permitted to do so by law and suppliers that process information on our behalf both in the UK and abroad. We may also use and disclose information in aggregate (so that no individuals are identified) for marketing and strategic development purposes.
3.7 Cookies
A cookie is a small amount of data, which often includes a unique identifier that is sent to your computer browser from a website's computer and is stored on your device's hard drive in the form of a text file. They are widely used to allow a website to function (for example to keep track of your basket) as well as to provide website operators with information on how the site is being used.
3.7.1 How do ACSR SCIO use cookies?
ACSR SCIO only issues session specific cookies which store no personal or transactional data.
3.7.2 Third Party Cookies: Google Analytics
ACSR SCIO may use Google Analytics for SEO purposes and to improve their online marketing efforts. For a detailed explanation of how Google Analytics cookies work please visit: https://developers.google.com/analytics/resources/concepts/gaConceptsCookies
3.8 Other web sites
Our web site may contain links to other web sites which are outside our control and are not covered by this Privacy Policy. If you access other sites using the links provided, the operators of these sites may collect information from you which will be used by them in accordance with their privacy policy, which may differ from ours.
4.0 Data Retention Period
ACSR SCIO will retain your data for as long as you are using our services (for example as a newsletter subscriber). When you no longer use our services, your personal data will be stored for a maximum period of 12 months. After this period, your personal data will be anonymised to prevent you from being identified from the information we hold. The anonymised data may be used for business analysis purposes.
4.1 Your rights as a data subject
At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:
a) Right to be informed – you have the right to know how your personal data is being used
b) Right of access – you have the right to request a copy of the information that we hold about you.
c) Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
d) Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
e) Right to restriction of processing – if you believe the basis for processing your data as described in section 3 of this notice no longer applies or if you contest the accuracy of the information we hold about you, you have a right to request restrictions to the processing of your data.
f) Right of portability – you have the right to have the data we hold about you transferred to another organisation.
g) Right to object – you have the right to object to certain types of processing such as direct marketing.
h) Right to object to automated processing, including profiling – you also have the right to not be subject to the legal effects of any automated processing or profiling.
Note that if ACSR SCIO refuses a request from you under rights of access, we will provide you with a reason as to why. ACSR SCIO reserves the right to charge a fee in the event of complex, trivial and/or repetitive access requests.
Finally, if a data breach occurs which compromises your personal data, you have a right to be informed within 72 hours of us first becoming aware of the breach.
5.0. The Right to Complain
If you believe that your data is being processed unfairly or you have any other concerns about the way that ACSR SCIO or it’s designated processor is handling your data, you have the right to complain to the Information Commissioners Office (ICO). Please visit www.ico.org.uk for more information.
6.0 Privacy Policy Changes
ACSR SCIO reserves the right to update this Privacy Policy at any time, in particular pursuant to any changes made to the laws and regulations in force. We would recommend that you check these rules from time to time to stay informed of our procedures and rules relating to your personal information.
7.0 Contact Us
If you have questions relating to this privacy policy, you can:
• Send an email to AuchterarderCSR@gmail.com